KEMSA Dispatches Essential Medical Supplies to Counties Ahead of Easter Festivities

The Kenya Medical Supplies Authority (KEMSA) has medical supplies valued at 380 million shillings and destined to several counties, including Kilifi, Marsabit, Samburu, Baringo, Garissa, and Tana River to provide a cushion for primary health management.

As of the end of March 2021, KEMSA had managed to dispatch Essential Medicines and Medical Supplies (EMMS) and national strategic priority health programs supplies valued at more than 9.73 billion shillings to all counties.

According to KEMSA Acting CEO John Kabuchi, the authority’s reforms are bearing fruit thanks to the strategic re-engineering and the automation of the body’s operating procedures leading to improved output.

During the flagship event, Kabuchi confirmed that drought hit counties in Kenya’s Arid and Semi-Arid Lands (ASALs) will be serviced on a priority basis to provide a suitable cushion for primary health management. Such counties will receive nutritional supplements and rehydration solutions alongside essential medicines.

KEMSA has stepped up stakeholder engagement efforts led by its Board of Directors and Management geared at unlocking the settlement of outstanding dues from several counties valued at more than  2.7 billion shillings. This is in a bid to boost the national scale of the Universal Health Coverage agenda.

Increased collections from the counties will also allow KEMSA to fast-track pending payments to its suppliers which include local manufacturers. So far, Kilifi, Nakuru, Laikipia, Nyeri, Meru, West Pokot, Turkana, Kisii, and Makueni counties  have no pending bills with the Authority.

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The Authority has registered a significant improvement in its organizational efficiency which is also highlighted by the improved Order Turn Around Time.

“Using Information Technology Systems to support organizational agility and simplify business processes, we have reduced the Order Turn Around Time from 46 days in February 2021 to 16 days at the end of February 2022 and automated several functions. As at the end of the first quarter, we successfully managed to record a milestone with the dispatch of Program and EMMS supplies amounting to more than Kshs.9.73 billion. The dispatch of more than 32,000 orders was to more than 7,600 health facilities in all 47 counties,” Kabuchi said.

“All the deliveries made to our esteemed County clients are now backed by internal delivery assurance notes generated through the award-winning KEMSA Electronic Proof of Deliveries or e-POD App. The KEMSA e-POD app keeps track of KEMSA last-mile supplies to the respective health facilities,” he added.

As part of Customer Relationship Management, KEMSA  has also stepped up capacity-building efforts at the county level. The efforts include technical corroboration on operational measures such as improving ordering processes, including inventory management, adherence to quality management, and pharmacovigilance.

Several counties are expected to start receiving their medical supplies following the flag-off ahead of the Easter holidays.

The supplies headed to Kilifi, Baringo, Marsabit, Samburu, Tana River, and Garissa, among other counties, comprise essential medicines ordered by the respective counties as per the Kenya Essential Medicines List.

This list was developed by the Ministry of Health and recognized the disease burdens in each of the counties allowing for tailor-made ordering of Essential Medicines and Medical Supplies (EMMS) from KEMSA.

The counties will also receive orders catering to specific national strategic priority programs that facilitate public health initiatives, including Nutrition, Malaria, Reproductive, Maternal, Newborn, Child, and Adolescent Health (RMNCAH), HIV/AIDS, and Non-Communicable Diseases, TB, and Lung Diseases and Immunisation.

In early April, KEMSA confirmed that it had turned a new page in its procurement excellence journey with the formal activation of an automated purchase order generation system.

As part of its transformation journey, which includes integrating information technology systems, KEMSA has unveiled an electronic Local Purchase Order (LPO) generation process. The automation of the Procurement process and elimination of manual procedures that require human intervention, such as the issuance of LPO, is also part of the Authority’s ethics and integrity assurance strategy.