Teachers Registration Certificate, Requirements, How To Apply And Check

The Teachers Service Commission, TSC, is mandated with the responsibility of registering new teachers in Kenya. Remember, it is an offense to teach minus having a TSC number/ registration certificate.

Required Documents

These are the required documents. Scan the originals for online uploading:

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1. National ID (Both sides)
2. Degree/Diploma/PTE/ECDE Certificate (As Applicable)
3. Academic Transcripts (For Degree/Diploma holders)
4. KCSE Certificate
5. KCPE Certificate
6. Certificate of Good Conduct
7. KRA Pin Certificate
8. GP 69 Medical Form
9. Bank Slip (If you’ve paid via the bank)
10. A screenshot of the MPESA transaction message (If you’ve paid via mpesa)
11. Your Passport size photo (You can take it using your smartphone)
12. You are required to pay the application fee of 1,055 shillings

If your KCSE and KCPE certificates are lost, You can apply online for confirmation of results and then proceed with the TSC application without the lost certificate. Open this link, click ‘Register’ to create an account then apply. Link: https://qmis.knec.ac.ke/

If the names in any of your academic documents don’t match your ID, obtain an affidavit from an advocate or commissioner of oaths (An advocate/ Lawyer will do this for you). It is uploaded among the documents.

Once registered, one gets a TSC Number and Certificate. The TSC Act (2012) Section 23 (2) prohibits any person from engaging in teaching service unless one is registered as a teacher. The TSC Code of Regulations for Teachers (2015) Part III further provides Conditions and Procedures for the Registration of Teachers.

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TSC requirements for primary teachers’ registration

Primary school teachers should have the following minimum requirements for them to be registered:

1. Have a PTE (P1) Certificate from KNEC.
2. Have Bachelors of Education (B.Ed.) degree (Primary education) (with 2 teaching subjects) from an accredited university.

Minimum TSC qualifications for the registration of secondary school teachers

1. Have a Bachelor of Education (B.Ed.) degree in 2 teaching subjects, a KCSE mean grade of C+ (or above), and the same grade in your two specialization subjects. OR
2. Have a BA (Bachelor of Arts) degree or a BSc. (Bachelor of Science) degree, a KCSE mean grade C+ (or above), plus the same grade in your two specialization subjects and a PGDE.
3. Have a Diploma in Education (minimum) plus a Minimum KCSE grade of C Plus or above and C+ or above in the two subject specializations.

New TSC Teacher Registration Process

1. Ensure that you scan all the original documents (no need to have them certified if you have original documents. The documents should be less than 1 megabyte (1MB) for them to be uploaded.
2. Then, access the TSC online portal by clicking this link https://teachersonline.tsc.go.ke/ (ensure you read through all the steps before clicking on the link to be sure of what is expected of you.
3. Select ‘New Teacher registration’ from the top left corner of your window.
4. Type in your National ID card number/ Passport number and Surname in the boxes shown on your new window. Click ‘Next’ when done.
5. In the new window, enter your phone number, KRA PIN, and category. Tick ‘Yes’ for the Question; Are you a trained teacher?’ For ‘Category’, select ECDE, Primary, or Post-Primary (for secondary). Remember to select your Mean Grade and the Year you sat for the ordinary-level examinations.
6. In the next window, select your religion, date of birth, gender, nationality, home county, sub-county, employment type, email, addresses, and all the required fields.
7. Finally, it is time to upload your scanned documents. You will upload a document at a time. For longer documents like transcripts, ensure you merge them into a single PDF file. To upload a document, check and enter the required details from left to right of your screen; Enter Institution, from, to, specialization, certificate number, and certificate year. Click ‘Choose file’ and locate the correct file in your storage. Click to select it. Select ‘save document’ to have stored on your profile/ uploaded. This will also give you a chance to upload the next document. Click ‘Next’ each time you want to upload a new document. Remember to click ‘Save document’ each time you want to move to the next document.
8. In the last window, enter details on subjects studied at college/ university, study hours, and grade scores. Also required are other details like if you were dismissed in the course of your studies. Enter the payment mode used and click the ‘finalize and save everything down here’ button. (Remember, payment is made to National Bank of Kenya – No. 01001000905001 or Simple Banking, Mpesa, using Pay Bill Business Number 625625).

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